Club Admin
Coach Guide

Your club admin panel lives at /admin. Every club on the platform shares this URL — the panel scopes itself to your club automatically based on your login credentials.

http://localhost:3000/admin
https://elementschess.com/admin

You must be logged in as a user with is_club_admin = true in the database, assigned to your club. Your account is created by a super admin when your club is onboarded — you'll receive an email with your credentials.

Use the Forgot Password flow on your club's login page at /{your-club-slug}. If you're locked out completely, contact your platform super admin to reset your password directly.

The club admin panel has 7 views accessible from the left sidebar. Each view loads data for your club only — you cannot see data from other clubs.

The Dashboard is your landing page when you sign in. It shows four key stats for your club at a glance:

• Total Players — all registered accounts in your club
• Active This Week — players who played at least one game in the last 7 days
• Games This Week — total rated games played in the last 7 days
• New This Week — newly registered members in the last 7 days

Below the stats, the dashboard shows your most recent game results — who played, the outcome, the time control, and how long ago. This is a quick way to confirm the platform is being used between coaching sessions.

The Players view shows your full club roster as a searchable table. Each row shows: username, email, ELO rating, verification status, registration date, and available actions.

Every new player must verify their email before they can play rated games. The status badge shows:

• verified — Email confirmed, player can play games
• unverified — Account created, waiting on email click
• suspended — Account suspended by admin action

If a player says they didn't receive their verification email, use the Resend Verification action on their row. Note that some school email systems quarantine external emails — ask them to check their spam folder, or have IT whitelist your platform domain.

Clicking the action buttons on a player row lets you:

• Suspend — Immediately revokes their ability to log in or play games. Use for conduct issues.
• Unsuspend — Restores access for a previously suspended player.
• Promote to Admin — Grants is_club_admin access. Use for a co-coach or assistant.
• Demote — Removes admin access without deleting their account.

Every player starts at 1200 ELO. Ratings update automatically after each rated game using a standard Elo formula. You cannot manually edit a player's ELO — contact super admin if a correction is needed due to a system error.

Invite links are the primary way to onboard new players to your club. Anyone with the link can register a new account scoped to your club — no email domain required.

Any active invite can be revoked by clicking Revoke on its row in the active invites table. Revoked links stop working immediately — players who already used the link keep their accounts.

The Games view shows your club's full game history — up to 50 results by default. Each row shows: both players, the result, time control, ELO changes, and when the game was played.

Use the search bar to filter by player username. The club dropdown (visible to super admins) lets you scope results to a specific club. Press Search to apply filters.

Every completed game has a PGN button that downloads the full Portable Game Notation file. PGN files can be opened in any chess analysis tool — Lichess, Chess.com Analysis, or desktop engines like Stockfish/Arena.

Great use case: download a student's recent game before a coaching session to walk through it together.

If a game needs to be removed from the record (e.g. a technical error, disconnection mid-game, or conduct violation), click Void on the game row. You'll be asked for a reason — this is logged for audit purposes. Voided games don't count toward ELO changes.

Announcements appear in the lobby for all players in your club. They're persistent — players see them each time they load the club page until the announcement is deleted.

Fill in a Title (shown prominently) and Message body. The club selector lets super admins post platform-wide — as a club admin, your announcements go to your club only.

Good uses: upcoming tournament dates, schedule changes, maintenance windows, congratulating a player on a milestone.

Old announcements clutter the lobby. Delete them when they're no longer relevant using the Delete button on each announcement row. Deletion is immediate and cannot be undone.

The Message of the Day (MoTD) is a single-line message displayed prominently in the lobby — typically as a banner or highlighted callout when players first land on the club page. It's designed for time-sensitive, short-form communication.

Announcements are multi-line, persist until deleted, and stack if you post multiple. The Message of the Day is a single short message — posting a new one replaces the old one. Think of it as the "today" message vs. a bulletin board.

Use it for: "Club meets today at 3:30pm in Room 104" or "Tournament brackets are live — check the leaderboard!"

Once the day or event is over, delete the MoTD using the Delete button so the lobby stays clean for the next session. If you forget, the next MoTD you post will replace it automatically.

The Audit Log records every admin action taken in your club — suspensions, promotions, invite creation, game voids, announcements, and more. The 100 most recent entries are shown, sorted newest first.

The platform has three distinct roles. Understanding them helps you manage your roster and know when to contact the super admin for help.

As a club admin, a few actions are reserved for super admins only:

• Change your club's name, slug, colors, or logo
• Delete your club or create a new club
• Edit platform-wide email templates
• View data from other clubs
• Manually adjust a player's ELO rating
• Access platform-wide analytics or the growth reports

For any of the above, reach out to your platform super admin.